Privacy Policy

Effective Date: 29 June 2025
Company Name: Hard Hat Recruitment Agency Limited
Company Registration Number: 16435733
Registered Office Address: Exeter House, Frazer Nash Close, Isleworth, Middlesex, TW7 5FT
Contact Email for Privacy Queries: contact@hardhat.site

1. Introduction

Hard Hat Recruitment Agency Limited (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Information We Collect

Depending on your relationship with us (candidate, client, or website user), we may collect and process the following information:

For Candidates:

Full name and contact details
CVs, employment and training history
Certifications and qualifications
Identification and right-to-work documentation
Reference information
DBS check status and results (if required by the employer)

For Clients:

Company name and address
Key contact names, job titles, and email/phone details
Job descriptions and hiring requirements
Contractual and payment information

For Website Users:

IP address and browser/device type
Website usage data (via Google Analytics)
Contact form submissions

3. How We Use Your Data

We use your personal data for the following purposes:

To deliver recruitment services and job placements
To contact you about relevant job opportunities or hiring needs
To verify candidate identity and work eligibility
To perform background checks when requested by employers
To manage contracts and business relationships
To comply with legal and regulatory obligations
To monitor website usage and improve our services

4. Legal Basis for Processing

We rely on one or more of the following lawful bases:

Your consent (which you may withdraw at any time)
The necessity of processing for the performance of a contract
Legal obligations (e.g. verifying right to work)
Our legitimate interests in providing, improving, and marketing our services

5. Data Retention

We retain candidate and client data indefinitely, where ongoing consent is provided. You may request deletion or changes to your data at any time by emailing contact@hardhat.site.

DBS checks and identification documentation (where required) will also be retained indefinitely under lawful basis and with your ongoing consent. These documents are not collected via our website.

6. How We Protect Your Data

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, disclosure, alteration, or loss. Our website is hosted via Wix, which provides secure data handling infrastructure.

7. Third-Party Sharing

We do not sell or share your personal data with third parties for marketing purposes.

In specific cases, candidate data may be shared with employers or training institutions for recruitment purposes. We only share the minimum required information and ensure appropriate safeguards are in place.

8. Cookies and Analytics

Our website uses cookies and analytics tools, including Google Analytics, to understand visitor behaviour and improve site functionality. By using our site, you consent to the placement of cookies on your device. You can manage cookie settings via your browser.

For more detail, please refer to Wix's Cookie Policy and Google's Privacy Policy.

9. Your Rights

Under the UK GDPR, you have the right to:

Access your personal data
Request correction or deletion
Withdraw consent at any time
Object to certain processing activities
Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please email contact@hardhat.site.

10. Changes to This Policy

We may update this Privacy Policy occasionally to reflect changes in the law or our services. We encourage you to check this page periodically.